Privacy Policy

1. Introduction

The Parish of Hawley (“we”, “our”, “us”) respects your privacy and is committed to safeguarding your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We collect, store, and process personal data both electronically and in paper format, ensuring compliance with data protection regulations.

2. Types of Data We Hold

We categorize the data we hold into two types:

Statutory Data

Records required by law, including:

  • Electoral Roll
  • Gift Aid Tax returns
  • Baptism, Marriage, and Death records
  • Safeguarding documentation

Non-Statutory Data

Information necessary for parish activities, including:

  • Membership lists of church groups
  • Records of individuals participating in events (e.g., pilgrimages) and hall bookings
  • Other data relevant to parish operations

3. How We Use Your Data

We use your personal data for the following purposes:

  • To manage church services, sacraments, and events
  • To provide pastoral care and support
  • To administer donations and financial contributions
  • To communicate about church activities
  • To manage hall bookings
  • To comply with legal obligations

4. Legal Basis for Processing

We process personal data under the following legal grounds:

  • Consent (e.g., for newsletters)
  • Legal Obligation (e.g., Gift Aid records)
  • Legitimate Interest (e.g., maintaining parish records)
  • Contractual Necessity (e.g., event registrations)

5. Data Protection Principles

All data held by the church must be:

  • Relevant and not excessive for its intended purpose
  • Securely stored
  • Retained only as long as necessary
  • Never shared with third parties without consent

6. Your Rights

Under UK data protection laws, you have the right to:

  • Request a list of personal data held about you (provided within one month)
  • Correct any inaccuracies in your data
  • Request deletion of non-statutory data (note: this may impact communication from church groups)
  • Withdraw consent for processing where applicable
  • Object to processing under certain circumstances

7. Contact & Complaints

For any questions or concerns regarding GDPR compliance, please contact privacy@parishofhawley.org.uk

If you are dissatisfied with our handling of your data, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

8. Policy Updates

We may update this policy from time to time. The latest version will always be available on our website.

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